Despite all the technical advances made every day, many companies still change document capture solutions every few years. The process of acquiring documents and information safely and efficiently is too slow, your document and data capture software does not offer enough ROI, or your system is not sufficiently optimized.
Every time a new system is installed, employees must be retrained. That’s an additional expense on top of installing new systems. Why not do it right and find document capture solutions that are perfect for your document-based business? If you don’t know exactly how to select a competitive automated document capture solution, the following 4 tips may help.
Tip 1 – Only consider capture solutions that fully integrate with your office management products. They should be compatible, for example, with your accounting, accounts receivable, and billing software.
Tip 2 – Electronic web-based systems are the way to go as they offer the most benefits. Using web-based solutions eliminates the hassle of constantly installing and updating software on all your company’s computers. Web-based systems allow you to access your documents from anywhere with an Internet connection. This characteristic becomes more and more important as our possibilities of mobility and communication increase.
Tip 3– When reviewing your options, ignore solutions that require frequent updates. It will save you time and money.
Tip 4 — Always ask for as much information as possible. All companies that sell document solutions usually have several databases that you can choose from. Select the one that seems most compatible with your business.